1. Contract and Agreement
1.1 Acceptance of Terms
Before booking, all Travelers must read and understand these Terms and Conditions and raise any questions prior to submitting a reservation request. By confirming a booking with the Tour Operator, the Traveler acknowledges that they have read, understood, and agreed to be legally bound by this Agreement.
1.2 Entire Agreement
This Agreement constitutes the entire understanding between the parties and supersedes all prior communications, whether oral or written.
1.3 Group Bookings and Agent Responsibility
If a booking is made on behalf of a group, the group leader assumes full financial responsibility and must communicate these Terms and Conditions to all group members. If a travel agent books on behalf of a Traveler, the agent bears the same responsibility. The Tour Operator shall not be held liable for any failure by a group leader or agent to communicate these Terms and Conditions.
1.4 Accuracy of Traveler Information
The Traveler certifies that all personal information provided is accurate. Any errors resulting in additional administrative or financial costs shall be borne solely by the Traveler.
1.5 Acceptance Through Payment
By paying a deposit and submitting a pre-booking request, the Traveler explicitly confirms acceptance of these Terms and Conditions, including the Cancellation and Refund Policy.
1.6 Registration Form Requirements
Following pre-booking, the Traveler must complete and sign a Registration Form within fourteen (14) calendar days of paying the deposit or authorize a Travel Consultant to complete the form on their behalf. Failure to do so shall constitute cancellation and will be processed in accordance with the Cancellation and Refund Policy.
2. Reservation and Payment
2.1 Conditions for Confirming a Reservation
A reservation shall be deemed confirmed upon receipt of:
a) A non-refundable deposit, and
b) A duly completed Registration Form.
2.2 Change of Tour Date
Upon payment of the deposit, the Traveler may request one complimentary change of tour date, provided the request is submitted no later than 365 days prior to the original tour start date. After this period, the deposit becomes strictly non-transferable.
2.3 Standard Final Payment Deadline
Unless otherwise specified, the final payment for all standard tours is due no later than ninety (90) days before the tour start date.
2.4 Minimum Participation Requirement – Conditional Operation of Group Tours
All scheduled group tours operated by the Tour Operator are expressly conditional upon a minimum enrollment of six (6) confirmed participants for the respective departure date.
A departure shall not be deemed guaranteed, confirmed, or operational unless and until the minimum number of six (6) participants has been reached and formal written confirmation has been issued by the Tour Operator.
As Travelers are solely responsible for arranging and purchasing their own international airfare, the Traveler expressly acknowledges and agrees that international airline tickets must not be purchased unless and until the Tour Operator has provided written confirmation that the relevant departure date has met the minimum participation requirement of six (6) participants.
The Tour Operator shall bear no liability whatsoever for any financial loss, cancellation fees, rebooking charges, fare differences, or other damages arising from the Traveler’s purchase of international airfare prior to official written confirmation of the departure.
In the event that the minimum number of six (6) participants is not reached for a particular departure date, the Tour Operator shall notify the Traveler in writing no later than ninety (90) days prior to the scheduled tour start date, which corresponds to the standard final payment deadline.
In such circumstances, the Traveler shall be offered the option to transfer their booking to an alternative departure date of the same tour that has already been confirmed and has met the minimum participation requirement of six (6) participants.
If the Traveler elects not to transfer to the alternative confirmed departure, the cancellation shall be treated as a cancellation by the Tour Operator in accordance with Section 5.1 below.
3. Special Payment Terms – 7-Day Egypt Total Solar Eclipse Tour (August 2027)
3.1 Mandatory Payment Schedule
Due to the extraordinary nature of the 7-Day Egypt Total Solar Eclipse Tour, the following payment deadlines apply:
3.2 Consequences of Late Payment
Failure to remit payment by either deadline shall result in automatic cancellation of the reservation, with forfeiture of the deposit and any partial payments made.
3.3 Non-Refundable Supplier Commitments
The tour requires significant advance payments for accommodations, transportation, permits, and eclipse-event arrangements, all of which are strictly non-refundable.
3.4 Traveler Responsibility for Timely Payment
The Traveler bears full responsibility for ensuring that all payments are made on time.
3.5 Accepted Payment Methods
Payments may be made via bank transfer or Visa/Mastercard credit/debit card. Wire transfer fees are borne by the Traveler. Card payments require explicit authorization, which constitutes binding acceptance of these Terms and Conditions.
3.6 Chargeback Policy
The Tour Operator reserves the right to dispute improper or unauthorized chargebacks, including those based on dissatisfaction unrelated to non-performance.
4. Payment Details
4.1 Deposit Requirement
A USD 1,500 non-refundable deposit per person is required to confirm any booking.
4.2 Payment Deadlines
Standard tours: Remaining balance due 90 days prior to tour start date.
Eclipse Tour:
4.3 Pricing
All prices are quoted per person in U.S. Dollars (USD), based on double occupancy and inclusive of VAT.
4.4 Supplements and Add-Ons
Single-room supplements apply upon request. Optional upgrades are billed separately and follow the same refund terms.
4.5 Payment Fees
Any bank transfer fees or credit card processing fees (including the 2.5% fee for payments via a generated payment link) shall be borne by the Traveler.
5. Cancellations and Refunds
5.1 Cancellations by the Tour Operator
If a tour is canceled by the Tour Operator, the Traveler will receive a full refund of all amounts paid.
5.2 Cancellation by the Traveler
All cancellation requests must be submitted in writing to contact@inside-egypt.com. The effective date of cancellation is the date the written notice is received.
5.3 Standard Tour Refund Schedule
60+ days prior: Refund minus the deposit
30–59 days prior: Refund subject to non-recoverable supplier expenses
20 days or fewer: No refund
5.4 No Refund for Unused Services
No refunds or credits are issued for unused services or voluntary withdrawal during the tour.
6. Special Cancellation Terms – 7-Day Egypt Total Solar Eclipse Tour (August 2027)
6.1 Non-Refundable Payments
Due to the unique nature of the Eclipse Tour:
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The USD 1,500 deposit is strictly non-refundable.
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The 50% payment due 1 March 2026 becomes non-refundable once paid.
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The final payment due 1 November 2026 becomes non-refundable once paid.
6.2 Automatic Cancellation for Non-Payment
Failure to make either required payment by its deadline results in immediate cancellation and forfeiture of all amounts paid.
6.3 Post-Payment Refund Limitations
After full payment is received, refunds are limited solely to amounts recoverable from third-party suppliers, determined at the Tour Operator’s discretion.
6.4 Acknowledgment of Limited Flexibility
By booking the Eclipse Tour, the Traveler acknowledges and accepts that cancellation flexibility is severely limited due to long-term supplier commitments.
7. Force Majeure
7.1 Excluded Liability
The Tour Operator bears no responsibility for loss, damage, delay, or cancellation arising from circumstances beyond its reasonable control, including natural disasters, political unrest, pandemics, or government restrictions.
7.2 Remedies in Force Majeure Events
The Tour Operator may offer rescheduling or credits based on recoverable supplier amounts. Refunds are not guaranteed.
8. Choice of Law and Jurisdiction
8.1 Governing Law
This Agreement shall be governed by the laws of the Arab Republic of Egypt.
8.2 Exclusive Jurisdiction
Any dispute shall be submitted exclusively to the competent Egyptian courts.
8.3 Waiver of Class Actions
The Traveler agrees to bring claims only in an individual capacity and waives the right to participate in class or representative actions.
8.4 Limitation of Liability
The Tour Operator’s liability is limited to direct compensatory damages. Punitive, consequential, or incidental damages are expressly waived.
8.5 Deadline for Claims
Any claim must be submitted in writing within thirty (30) days of tour completion or cancellation.
